Aidha is an award-winning Singapore-registered charity. Our mission is to provide financial literacy and self-development skills to foreign domestic workers and low-income women to enable them and their families to break out of the cycle of poverty. Started in 2006, Aidha has impacted more than 3,600 women. In April 2015, we achieved the much-coveted IPC (Institution of Public Character) status.
Aidha provides training in money management, computer, leadership and entrepreneurship skills. We conduct classes on Sundays (when most foreign domestic workers have their day off) at our campus at United World College in Dover. On any one Sunday, there are between 200-250 students attending classes and about 45-60 volunteers conducting these classes.
POSITION SUMMARY: FINANCE & ADMIN MANAGER
Reporting to the Chief Executive Officer, the Finance & Admin Manager will be responsible for managing the finances and organisational administration for Aidha and will contribute to the smooth running of day-to-day operations. The position is full-time @40 hours a week. The Finance & Admin Manager will be expected to spend at least one Sunday a month on campus.
The Finance and Admin Manager (FOM) is responsible for all issues related to financial management, governance and compliance and ensuring the smooth running of day-to-day operations.
Preparation of budget and forecasts (revenue and cash)
Preparation/monitoring of weekly dashboard
Preparation of the monthly closing (for the external accountant)
Preparation of Year End profit & loss statement and balance sheet and related details to provide to the auditors
Manage annual audit and any ad hoc audit
Be the liaison for all outside vendors
Monitor finances (overall and departmental)
Ensure compliance with IPC regulations, prepare tax deductible receipts, liaise with the donors to obtain the relevant information, liaise with IRAS for the yearly submission of the relevant donations
Investigate on possible governmental grants and/ or other potential savings
Update and manage the charity portal
Manage legal issues, third-party agreements and partnerships
Manage and oversee issues around Copyright, Personal Data Protection Act
Oversee organisational insurance processes
Ensure compliance with relevant governance and best practice regulations
Liaise with the company secretary
Attend board meetings and prepare minutes and any relevant documentation
Assist with preparation of the annual report
Manage and track the physical assets of the organization
Ensure that phones are answered promptly and queries directed appropriately
Ensure the general maintenance of the office i.e. stationery, water, cleaning etc
Develop and update policies and procedures when required
Undertake any other duties assigned by the CEO
ARE YOU OUR IDEAL FINANCE & ADMIN MANAGER?
Our ideal Finance and Admin Manager is someone who works magic with numbers and financial forecasts, ensures the smooth running of office operations and is highly organized as well as a great people person. S/he must be able to deal with all matters related to governance and compliance and work with different internal and external stakeholders from across nationalities and industries. If you enjoy adopting a collaborative approach and creating a happy, positive work environment, then we WANT you on our team.
WHAT’S IN IT FOR YOU?
In this role, you will be able to actually see the difference you are making in helping women break out of the cycle of poverty. The sense of fulfillment is priceless. As a part of a young and dynamic organisation, you will have a unique and exciting opportunity to contribute your ideas and suggestions to our growth and future direction. Plus, we offer an unmatched level of flexibility and the opportunity to work with many different cultures and nationalities. If you never want to dread coming to work on a Monday, morning again, please contact us today! Send us your resume and cover letter, stating current and expected salary to firstname.lastname@example.org and a copy to email@example.com.
We thank you in advance for your interest, however, we will only be to contact you if you have been shortlisted.